Administrative Technician
Location: Papillion, Nebraska
Description: Sarpy County, NE is at the momment seeking for Administrative Technician right now, this position will be assigned in Nebraska. Detailed specification about this position opportunity please give attention to these descriptions.
JOB OVERVIEW
*** RESTRICTED POSTING: APPLICATIONS LIMITED TO CURRENT SARPY COUNTY EMPLOYEES ONLY***
A. Click HERE for Labor Law Posters.
B. Please be advised that if you advance in the application process, Sarpy County's Employment Policy requires that you submit to multiple background checks, including but not limited to a criminal history records check. Having a criminal history will not necessarily bar you from employment with Sarpy County as individual circumstances will be considered.
B. Please be advised that if you advance in the application process, Sarpy County's Employment Policy requires that you submit to multiple background checks, including but not limited to a criminal history records check. Having a criminal history will not necessarily bar you from employment with Sarpy County as individual circumstances will be considered.
C. Sarpy County is a Drug-Free Workplace / Equal Opportunity Employer.
D. Sarpy County participates in E-Verify.
E. Positions are subject to Veterans' Preference (NOT APPLICABLE to internal promotions, transfers, or if given Veterans' Preference when previously hired by Sarpy County).
E. Positions are subject to Veterans' Preference (NOT APPLICABLE to internal promotions, transfers, or if given Veterans' Preference when previously hired by Sarpy County).
F. The employment application is required and is the only source of information used to determine if you meet the minimum requirements of the job. The application form must be completed in its entirety. Your application form will be rejected if it is not complete. You have the opti on to attach a resume, although it will not be considered as part of your application.
G. NOTE: meeting the minimum requirements does not guarantee further consideration for the position for which you applied.
H. Should you move forward in the selection process for this posting,you will be required to successfully complete a standard typing test prior to any interview. This position requires the following: Standard typing: Cutscore of 50 nwpm. You WILL be contacted by Sarpy County Human Resources to schedule a test time should this requirement be applicable to you.
I. Please be complete and accurate. You will not be allowed to change your application after you have applied for a position.
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~Under the general supervision of the Deputy County Clerk or designee, performs a variety of semi-skilled administrative work related to d epartmental operations requiring moderate responsibility and independent judgment.
ESSENTIAL FUNCTIONS, DUTIES AND RESPONSIBILITIES
Compose, type, and edit a variety of correspondence, reports, memoranda, and other material requiring judgment as to content, accuracy, and completeness.
Educate and train various levels of County staff on Clerk functions; schedule and coordinate training processes; and create and maintain procedural manuals for records management, public records disclosure, employee payroll processes, and other processes as needed.
Lead the Board of Equalization protest process including, but not limited to, the hiring of referees, receiving documentation, verifying data and preparing and presenting final reports to the Board.
Plan and schedule meetings and hearings and receive the public, answer questions, respond to citizen issues when needed.
Review a nd accept passport applications acting as an Acceptance Agent verifying legal identification and detailed information as required by the U.S. Department of State.
Establish and maintain effective working relationships with clients, supervisors, County employees, elected officials, attorneys, law enforcement, judges, other agencies, and the general public.
Issue and collect fees for various licenses and permits (e.g., tobacco, liquor, marriage license, etc.), and balance drawer daily to ensure accuracy of money collected.
Assist in completing follow-up documents for County Board minutes, resolutions, contracts and agreements for the County Board.
Issue and file legal documents (e.g., marriage licenses, military discharges, SID records and handicap permit applications) ensuring any additional steps are completed.
Prepare files and records for scanning utilizing appropriate systems and software.
Enter, retrieve, review and/or modify narrative or statistical data utilizing various software programs including but not limited to Capture Pro, TRIM, Laser fiche and various databases verifying documents are complete and accurate.
Update, maintain and ensure accuracy of county e-docs and files, and accurately utilize the RIM (Records Information Management) system for County correspondence, records and reports (e.g., County business, general/auto liability, property insurance, workers compensation, incident reports, etc.) on a continuous basis.
Assist the public in accessing records and information in compliance with applicable regulations.
Answer questions from citizens and refer to appropriate office as needed.
Process incoming and outgoing mail and monitor mail room as needed.
Perform data entry and verify accuracy of information recorded.
Monitor record processing to ensure co nsistent workflow.
Monitor the data entry process to ensure continuity of document order, location of receipted documents and overall status of remaining work.
Coordinate and compile data for special projects as assigned.
Report to work with regular, predictable, and consistent attendance.
Peripheral Duties
Keeps current with regulatory and professional advances.
Serve as a member of various committees as assigned.
Perform other duties as directed and assigned.
MINIMUM QUALIFICATIONS
Education and Experience:
High school diploma or GED required.
Associate's degree in business management, public administration or a related field preferred.
Three (3)years of work experience with public contact customer service required.
Two years of experience hand ling money and processing credit card transactions with the public required.
Work experience in the public sector or business environment preferred.
Accounting experience preferred.
Must be able to type 50 net words per minute (npwm).
Necessary Knowledge, Skills and Abilities:
Considerable knowledge of customer service practices
Working knowledge of the principles and practices of public administration
Working knowledge of modern office practices and procedures
Working knowledge of computer and data processing software programs
Working knowledge of accounting/budgeting principles and practices
Knowledge of applicable county policies, laws, and regulations affecting department activities
Skill in compiling and interpreting statistical data
Ability to maintain and protect confidential and sensitive information
Ability to effectively meet and deal with the public
Ability to scan quantities of data and identify and communicate requested information in an appropriate format
Ability to make routine financial transactions and accurately calculate general mathematical equations
Ability to work under pressure and/or frequent interruptions
Ability to navigate stressful situations while maintaining composure
Ability to understand and follow exacting verbal and written instructions
Ability to organize work effectively with attention to detail and be able to work independently or as part of a team
Ability to prioritize work and carry out assigned projects to completion
Ability to communicate effectively, in English, both verbally and in writing
Ability to operate equipment and software including, but not limited to, word processing,PowerPoint,RIM software,and data configuration software, multi line phone, computer, printer, scanner, copier, and fax
PHYSICAL DEMANDS AND WORKING CONDITIONS
The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential tasks.
While performing this job, the employee is frequently required to sit/remain stationary, talk/hear, and operate/manipulate equipment using hands to finger, handle, or feel objects, tools, or controls. The employee is occasionally required to stand/be erect, walk/move about, bend reach, kneel, and climb stairs. The employee must occasionally lift, maneuver, and/or move up to 40 pounds.
Required sensory abilities include vision and hearing. Visual abilities, correctable to normal ranges include close, di stance, and color vision as well as depth perception and the ability to adjust focus. Communication abilities include the ability to talk (verbal exchange) and hear within normal ranges.
Work is performed indoors in an office setting. Work hours may include evenings, weekends, call-ins, and holidays. Work may be fast-paced when dealing with multiple priorities and time constraints. The noise level is typically moderate.
Selection Guidelines
Formal application, rating of education and experience, interview, reference checks, successful completion of a national criminal background check, successful completion of a pre-employment drug screen, and other job related tests or checks as may be required.
Disclaimer
The job description is current as of the date signed. Any omission of specific statements does not exclude them from the position if they are similar, related, or a logical assignment to t he position.
The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.
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If you were eligible to this position, please deliver us your resume, with salary requirements and a resume to Sarpy County, NE.
See resume samples job sample here.
Interested on this position, just click on the Apply button, you will be redirected to the official website
Apply Administrative Technician Here
This position starts available on: Fri, 18 May 2018 23:36:29 GMT