Legal Executive Administrative Assistant
Location: Omaha, Nebraska
Description: Celebrity Staff is hiring Legal Executive Administrative Assistant right now, this vacancy will be designated in Nebraska. More complete informations about this vacancy opportunity please give attention to these descriptions. Become part of a solid Fortune 500 company as they bring on a legal executive administrative assistant. As a legal executive administrative assistant, you w! ill be providing administrative and secretarial assistance to attorneys and to the legal department.
Legal executive administrative assistant duties include, but not limited to:
- Knowledge of procedures, which include a strong understanding of the senior management, their roles and areas of responsibilities, expense reporting, accounts payable, facilities management, law operations and human resources policies and procedures. This legal executive administrative assistant's group functions as a team with cross-divisional work, identifying and anticipating needs relevant to cases, projects, transactions and will directly deal with client representatives, parties and outside counsel. Will continually be updated regarding department practices and necessary procedural changes. Will be interacting with legal administrator, attorneys, and paralegals. Will be working with a document management systems to organize data, documents, and information. Need to p! ossess an intermediate knowledge of computer programs, with th! e ability to solve business needs, including prepare reports, develop and maintain databases, download information from assigned systems, train users, and respond to questions regarding multiple PC system applications. Must have excellent grammar, punctuation, arithmetic and the ability to seek out errors. Must be able to work within a deadline driven environment responding to critical, confidential and complex information.
- Strong written and oral communication abilities interacting with all levels of a corporate organization including attorneys, vendors, and client representatives both internally and externally as a legal executive administrative assistant. Possess strong information gathering, interpretive and analytical and skills to work with attorneys and paralegals. Will be working with various correspondence and documents requiring proofreading and accuracy. Will report on meetings, interviews, hearing requiring an establishment of rapport with all they come! in contact with up to very sensitive situations. Will use calm judgement and negotiation skills, following up to ensure timely and effective completion of projects or assignments. Investigates and clarifies problems, provides workable solutions using discretionary judgment. Serves as liaison between attorneys, management, and staff. May develop and document administrative procedures.
- Uses strong planning and organization skills in coordinating the needs of multiple parties. Participates with attorneys, paralegals and others in planning and scheduling to meet established deadlines and to ensure the completion of assignments and projects. Able to evaluate and analyze specific situations or projects and develop alternative solutions for resolving issues. Identifies and coordinates resources to ensure that multiple and complex tasks/activities are completed on time with demonstrated attention to detail as a legal executive administrative assistant.
- Works effi! ciently and effectively under pressure. Coordinates with others to ensu! re that tasks are completed on time and that project objectives are met responding to multiple team members. Works well under pressure. Demonstrates positive proactive approach toward project and team associated. Ensures that all relevant parties are involved in or informed appropriately of significant activities that affect the team project. Provides leadership to project team to promote teamwork, motivation and quality work. Possesses strong conflict resolution.
- Performs activities related to board of director and board committee meetings, including but not limited to: drafting notices of meetings; utilizing the electronic board portal to post meeting materials; preparing agendas; coordinating travel logistics; preparing personalized director travel and meeting schedules; and communicating effectively with executive officers and board members. Proactively maintains and updates minute books, corporate records and files, compiles documentation requested by regulato! ry agencies, serves as corporate secretary's database administrator and prepares and files annual regulatory reports and licensing renewals.
- Paralegal certificate / 3 or more years in a legal executive administrative assistant role in a legal environment
- Ability to identify all types of legal documents, including proper use of legal citations and legal terminology
- Commitment to confidentiality and uncompromising use of discretion
- Excellent oral, written and interpersonal communication skills with the aptitude to interact with board members
- Thorough competency with English composition, grammar, computer operation and analytical ability
- Ability to adapt to changing needs of the organization and work extended hours as need for cases
To be considered for this legal executive administrative assistant position, click “Apply†to upload your resume. If you have questions, please contact Celebrity Staff at 402-938-2000.
Position : Legal Assistant
Physical Abilities : Up to 10lbs
To be considered for this opportunity, select 'Apply Online'.
EOE / E-Verify / AAE
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If you were eligible to this vacancy, please give us your resume, with salary requirements and a resume to Celebrity Staff.
Interested on this vacancy, just click on the Apply button, you will be redirected to the official website
This vacancy will be started on: Mon, 29 Jul 2013 14:35:16 GMT
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